1. Who We Are

Roster is operated by KDYN MUSIC LIMITED, a company registered in England and Wales (Company number: 15129505), with its registered office at 1 Pancras Square, London, United Kingdom, N1C 4AG.

We are the data controller for personal data collected through rosterroyalties.com and the Roster platform.

2. What Data We Collect

We collect the following categories of personal data:

Account data — name, email address, company name, and password when you register.
Usage data — pages visited, features used, session duration, and interaction data collected via PostHog analytics.
Artist data — artist names, payment information, royalty statements, and split sheet data that you upload to the platform.
Payment data — billing details processed securely via Stripe. We do not store card numbers.
Communications data — messages sent via our contact form or email.

3. How We Use Your Data

We use your personal data to:

Provide, operate, and improve the Roster platform
Process your subscription payments
Send transactional emails (account confirmation, statements, invoices)
Respond to support requests and enquiries
Analyse platform usage to improve our product
Comply with legal obligations

4. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Contract performance — to deliver the services you have subscribed to.
Legitimate interests — for product analytics and improving our platform.
Legal obligation — where required by law.
Consent — for marketing communications, where applicable.

5. Data Sharing

We do not sell your personal data. We share data only with trusted third-party service providers who assist us in operating the platform, including:

Stripe — payment processing
PostHog — product analytics
Vercel — infrastructure and hosting

All third-party providers are contractually bound to process data only as instructed and in compliance with applicable data protection laws.

6. Data Retention

We retain your personal data for as long as your account is active, or as necessary to provide services and comply with legal obligations. You may request deletion of your account and associated data at any time.

7. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Rectify inaccurate or incomplete data
Request erasure of your data ("right to be forgotten")
Restrict or object to processing
Data portability
Withdraw consent at any time

To exercise any of these rights, contact us at legal@rosterroyalties.com.

8. Cookies

We use essential cookies to operate the platform and analytical cookies (via PostHog) to understand usage. You can control cookies through your browser settings.

9. Contact

For any privacy-related enquiries, please contact us at:

KDYN MUSIC LIMITED
1 Pancras Square, London, N1C 4AG
legal@rosterroyalties.com

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

Privacy Policy